Contrary to popular belief, it’s not how full your calendar is that leads to your success; it’s how you level up your relationships and expand your sphere of influence that leads to your success.
During my first six months working at a new company, my executive assistant, Anna, had complete control of my calendar. In no time, my calendar was full.
My meetings began at 7:30 a.m. and continued in 30-minute increments, mostly back-to-back, until 5:00 p.m. Lunch was an apple, coffee, mozzarella sticks, and yogurt grabbed from a vending machine.
I ran from meeting to meeting, interviewing people, receiving updates, giving presentations, holding 1:1s, and running product reviews.
On the hour and every half hour, employees would emerge from meeting rooms, their faces glued to their phone screens en route to their next meeting. Ask anyone on Friday what meetings they had on Monday, and no one could tell you.
I was used to working in fast-paced, rapid-growth companies, but this was a whole new level of calendaring craziness. My perfectionist, creative spirit was unhappy. With no time in the day for reflection and thinking, I felt behind the curve and my performance suffered.
In three months, I’d gathered information about the operational and organizational status of the teams I led. Organizationally, we took a back seat to product management and engineering who made the decisions that mattered about the products my teams designed. Excluding product designers and their partners from content design and user research was an organizational oversight I needed to correct.
I knew that if I was going to get product design included early in the decision-making process, I’d need to level up my relationships with cross-functional peers and their leaders. How could I do this if my calendar was already full?
I needed to find another eight hours in my week. By taking an inventory of who I was currently meeting, Anna and I could see the bigger picture. To devote time to meeting with other executives and cross-functional partners we reworked my calendar to:
- Reduce the frequency of meetings from weekly to monthly or from monthly to quarterly.
- Delegated some meetings to my direct reports. This expanded their influence and leveled up their responsibilities, leaving me free to do the same.
- Promoted two individuals to managers so they could expand their careers while reducing my time interviewing candidates.
Having found the eight hours I needed, I began having lunch or coffee with my cross-functional peers. I kept the meetings informal and used them to learn about the challenges, opportunities, and goals they were facing.
In making the focus of our conversations about them, not about me, it showed that I valued them for who they are, not what they could do for me. In time, these cross-department loose ties contributed toward more positive work behaviour. Seeing the benefit of including me in decisions about product direction early on was a win for everyone.
Very successful people’s calendars change constantly. It allows them, in real time, to level up their relationships and expand their influence. Business relies on leaders being willing to reach out, pull in, listen, and speak to the client, advisor, coach, lawyer, employee, and investor to advance the best interests of the company.
Is it time you leveled up your relationships and expanded your sphere of influence? If so, start by taking a look at your calendar and ask yourself:
Are you spending time with the right people?
What’s on your calendar that you can cancel?
Which meetings will you delegate and empower someone else to lead?
Who are you avoiding meeting with?
Are you staying busy so you can ignore a difficult conversation?
If you’d like to change your relationship to how you manage your time, please book a complimentary coaching consultation below.
Photo by Nico Jacobs for Unsplash